This Code sets out the professional standards required by Sustainability for London (SFL) as a condition of membership. It applies to members of all grades and also non-members who offer their expertise.
Within this document, the term “relevant authority” is used to identify the person or organisation which has authority over an individual member.
Upon the submission and acceptance of your SFL membership request all relevant authorities including all employees of the relevant authority are bound by the SFL Members Code of conduct as laid out in this document. Upon the submission and acceptance of your SFL membership request all relevant authorities are also bound by the SFL Terms and Conditions of Membership a copy of which can be found via Terms and Conditions section of the website, amendments to which are subject to change as outlined in clause 5.6
The Code governs your personal conduct as an individual member of the SFL and not the nature of business or ethics of the relevant authority. It will, therefore, be a matter of your exercising your personal judgement in meeting the Code’s requirements.
The Public Interest
2.1. In your professional role you shall have regard for the public health, safety and environment.
2.2. This is a general responsibility, which may be governed by legislation, convention or protocol.
2.3. If in doubt over the appropriate course of action to take in particular circumstances, you should seek the counsel of a peer or colleague.
2.4. You shall have regard to the legitimate rights of third parties.
2.5. The term ‘Third Party’ includes professional colleagues, or possibly competitors, or members of ‘the public’ who might be affected.
2.6. You shall ensure that within your professional field/s you have knowledge and understanding of relevant legislation, regulations and standards, and that you comply with such requirements.
2.7. As examples, relevant legislation could, in the UK, include the Public Interest Disclosure Act, Disability Discrimination Act, Data Protection or Privacy legislation, Computer Misuse law, legislation concerned with the export or import of technology, possibly for national security reasons, or law relating to intellectual property. This list is not exhaustive, and you should ensure that you are aware of any legislation relevant to your professional responsibilities.
2.8. In the international context, you should be aware of, and understand, the requirements of law specific to the jurisdiction within which you are working, and, where relevant, to supranational legislation such as EU law and regulation. You should seek specialist advice when necessary.
2.9. You shall conduct your professional activities without discrimination against clients or colleagues
2.10. Grounds of discrimination include, but are not limited to race, colour, ethnic origin, gender, sexual orientation, age and disability
2.11. All colleagues have a right to be treated with dignity and respect
2.12. You shall reject and shall not make any offer of bribery or inducement.
Duty to Relevant Authority
3.1. You shall carry out work or study with due care and diligence in accordance with the relevant authority’s requirements, and the interests of the SFL. If your professional judgement is overruled, you shall indicate the likely risks and consequences.
3.2. The crux of the issue here, familiar to all professionals in whatever field, is the potential conflict between full and committed compliance with the relevant authority’s wishes, and the independent and considered exercise of your judgement.
3.3. If your judgement is overruled, you are encouraged to seek advice and guidance from a peer or colleague on how best to respond.
3.4. You shall avoid any situation that may give rise to a conflict of interest between you and your relevant authority. You shall make full and immediate disclosure to them if any conflict is likely to occur or be seen by a third party as likely to occur. You shall endeavour to complete work undertaken on time to budget and shall advise the relevant authority as soon as practicable if any overrun is foreseen.
3.5. You shall not disclose or authorise to be disclosed, or use for personal gain or to benefit a third party, confidential information except with the permission of your relevant authority, or at the direction of a court of law.
3.6. You shall not misrepresent or withhold information on the performance of products, systems or services, or take advantage of the lack of relevant knowledge or inexperience of others.
Duty to the Profession
4.1. You shall uphold the reputation and good standing of SFL in particular, and the Technology industry in general, and shall seek to improve professional standards through participation in their development, use and enforcement.
4.2. As a Member of SFL you also have a wider responsibility to promote public understanding of data centres – their benefits and pitfalls – and, whenever practical, to counter misinformation that brings or could bring the industry into disrepute.
4.3. You should encourage and support fellow members in their professional development and, where possible, provide opportunities for the professional development of new members, particularly student members. Enlightened mutual assistance between professionals furthers the reputation of the profession, and assists individual members.
4.4. You shall act with integrity in your relationships with all members of SFL and with members of other professions with whom you work in a professional capacity.
4.5. You shall have due regard for the possible consequences of your statements on others.
4.6. You shall not make any public statement in your professional capacity unless you are properly qualified and, where appropriate, authorised to do so. You shall not purport to represent SFL unless authorised to do so.
4.7. The offering of an opinion in public, holding oneself out to be an expert in the subject in question, is a major personal responsibility and should not be undertaken lightly.
4.8. As a SFL member you may be invited to comment or supply feedback on standards documents. These documents are provided by the SFL in order to solicit expert comment and review from the across SFL Membership. The SFL requires this information is treated as draft, private and strictly not for public domain or re-distribution. Any view expressed by a SFL member should be submitted via the channel the SFL provides and should not be sent directly to the standards body, committee or agency concerned. Failure to adhere to this protocol may result in suspension of SFL membership. Please note the channel provided for collection of views and comments may follow the posting of documents, and therefore may not be immediately available.
4.9. To give an opinion that subsequently proves ill-founded is a disservice to the profession, and to the SFL.
4.10. You shall notify the Association if convicted of a criminal offence or upon becoming bankrupt or disqualified as Company Director.
4.11. This does not apply, in the UK, to convictions spent under the Rehabilitation of Offenders Act 1974, to discharge bankruptcy, or to expire disqualification under the Company Directors Disqualification Act 1986.
4.12. Not all convictions are seen as relevant to membership and each case will be considered individually.
Professional Competence and Integrity
5.1. You shall seek to upgrade your professional knowledge and skill, and shall maintain awareness of technological developments, procedures and standards which are relevant to your field, and encourage your subordinates to do likewise.
5.2. You shall not claim any level of competence that you do not possess. You shall only offer to do work or provide a service that is within your professional competence.
5.3. You can self-assess your professional competence for undertaking a particular job or role by asking, for example,
i) am I familiar with the technology involved, or have I worked with similar technology before?
ii) have I successfully completed similar assignments or roles in the past?
iii) can I demonstrate adequate knowledge of the specific business application and requirements successfully to undertake the work?
5.4. In addition to this Code of Conduct, you shall observe whatever clauses you regard as relevant from any other relevant standards, and you shall encourage your colleagues to do likewise.
5.5. You shall accept professional responsibility for your work and for the work of colleagues who are defined in a given context as working under your supervision. Sustainability for London reserves the right to terminate any membership at any time without compensation or refund.
5.6. Terms and conditions of Membership, may be revised from time to time and will be notified to Members in writing or notified to all members via electronic means through the member’s portal.
Rules of Participation and Leadership of SFL: Board of Governors
6.1 SFL Board of Governors: The Purpose of the SFL Board of Governors is to identify the optimum agenda that best serves SFL membership and the computer industry. This includes providing strategic policy guidance and setting the objectives of SFL and advising SFL staff on action plans for delivering these aims and objectives.
6.2 From time to time, members of the SFL Board of Governors are asked to volunteer to represent the SFL at functions, seminars and conferences. Although there is no obligation and it is accepted that there are no guarantees of availability it is also expected that from time to time individuals will be asked to volunteer tasks that benefit the industry and to promote and represent SFL’s best interests to contacts, colleagues, the public, the commercial world and/or the public sector.
6.2 The term of service for Board of Governors members is 3 years. A member may step down should personal or professional circumstances change, or is obliged to do so if his or her SFL membership lapses. Individuals may re-nominate themselves to stand for a further term if they so wish
6.3 The SFL Board of Governors are elected by the members of SFL (except the free “registered” membership)
6.4 The organisation of the Board of Governors specific responsibility tasks are democratically approved by the board members at bi-annual Board of Governors meetings or at extraordinary meetings as called by the board.
6.5 Board of Governors nominations and eligibly – Applications can be made at any time from C level or senior management level individuals. Available positions along with a nomination form can be found at http://www.data-central.org/?page=BoardNomination
6.6 Nominations should be submitted with a CV that demonstrates expertise, experience and a data centre industry track record. Any SFL Partner level member may apply, those that hold valid “International level” SFL Membership are automatically offered one VP level position.
6.7 The meeting frequency will be Bi-Annual led by Chairman or Vice Chairman – Admin/Secretarial support by SFL staff – meeting time approx 90-120 minutes as required.
6.8 The chairman has the freedom to shape the agenda as he/she feels is appropriate and invite others outside of the Board of Governors if required.
Rules of Participation and Leadership of SFL: Steering Council and Specialist Interest Steering Groups within it.
7.1 Modern Computing features a complex and diverse coming together of specialisations of traditional industry disciplines under one critical facility roof. The Computing sector is a fast moving and evolving sector which is continually trying to stay one step ahead of a demand driven by an ever growing reliance and need of digital services. To help address some the challenges the SFL has created a number of Specialist Interest Steering Groups.
7.2 All SFL members are invited and encouraged to join the Specialist Interest Steering Groups which have been created by and for the benefit of the members and industry as a whole. A list of the current Special Interest Steering Groups can be found on SFL website under “SFL Initiatives Tab”.
7.3 The focus of the groups and the frequency it chooses to meet will vary depending on what project/task the group is focusing on at any point in time and new groups can be created if a need is identified.
7.3 Each Steering Group is headed up by a Steering Committee Chair. The Steering Group chairs each serve a one year rolling term and are elected and or re-elected by the group members. See clause 7.6 for full details on the electoral process.
7.4 The Steering Group Chair is encouraged to chair meetings as required with SFL members of the Technical Steering Group he/she is leading to accomplish the following outputs:
7.4.1 Any recommended proposal or change for review by SFL Certifications Group
7.4.2 Any recommendation or contribution to standards development
7.4.3 Any recommendation or contribution to the R&D agenda
7.4.4 Any recommendation or contribution to training, skills or education
7.4.5 Any public statement or update
7.4.6 Any liaison/collaboration recommendations within SFL or other stakeholder groups
7.5 The Role of the Group Chair is also to:
7.5.1 Provide direction and focus for the group and to espouse or delegate tasks and or actions to facilitate the overall objectives of the group.
7.5.2 Bi-annual group meetings are pre-set and booked in advance of each calendar year. Chairs are required to inform SFL admin 4 weeks in advance of any requested changed to these dates or of any additional group meetings which may be required over and above the pre-set bi annual meetings. This is to ensure SFL admin have the time to reserve meeting rooms and notifications and/or invites to accommodate this request.
7.5.3 Forward an agenda to SFL admin 3 weeks prior to each group meeting so this can be disseminated and included in the invite to group participants
7.5.4 The output from the meeting/workshop in the form of minutes should be collated by the Steering Committee Chair and sent to SFL admin within 1 week from the meeting taking place.
7.5.5 Optional Dissemination A) – Each group as a whole has the ability to draft a publically facing article covering what they feel should be publically disseminated from any meeting held. Examples: topics and challenges discussed and actions agreed, this will be included in SFL monthly journal. Please note that the request for a publically facing article would be helpful to articulate the value of the group’s activities, however it is not mandatory.
7.5.6 Optional Dissemination B) Every member attending a group meeting is permitted to submit a personal article on behalf of themselves or on behalf of the organisation they represent, as long as this has the prior minuted approval of the Chair.
7.6 Electoral Rules for nomination, elections and re-election of group Chair’s;
7.6.1 The group will be informed 1 month before the tenure falls due, this provides other members of the group the opportunity to put their names forward for consideration.
7.6.2 The nomination period for candidates wishing to be considered is 14 days from notification date and any new candidates wishing to be considered will need to provide a short bio and short explanation as to why they feel they should be considered for the role.
7.6.3 Following this 14 day nomination period the group will be asked to vote for their chosen candidate and the winner will be duly elected.
7.6.4 In the event of a tie the Technical Council Vice President will have the casting vote.
7.6.5 If no new nominations are received within this 14 day period and the existing Chair is happy to continue with their duties then the existing Chair will automatically be re-elected for a further 12 months.
7.6.6 If the existing chair wishes to step down and no nominations are received by the 14 day deadline then a temporary caretaker will be appointed by the Technical Council Vice President until such time when a permanent group chair can be found.
SFL Accreditation Board
8.1 The main function of SFL Accreditation Board is to provide management governance to the SFL Certifications Scheme and approval services under the SFL Certification Scheme. The board comprises of individuals who are free of any, whether real or perceived, conflicts of interest with data centre industry vendors, owners, auditors and/or operators.
8.2 Members of the SFL Accreditation Board must sign a “declaration of Interests” to be kept on file by SFL staff. It is the responsibility of the member to advise the SFL in writing of any changes that may affect either their ability (or a public perception of) to carry out their SFL Accreditation Board role independently and free of conflict of interest.
8.3 Accreditation board members are authorised to recommend and vote on awards of SFL certifications of data centre facilities and also the SFL approval of auditors who wish to participate under the scheme. Accreditation board members are requested to volunteer to assist with development work of the SFL Certifications free-of-charge. However Accreditation Board members may be eligible for payment by the SFL for Certification work against valid purchase orders received by the SFL in accordance with the rules of the scheme.
8.4 Individuals who wish to join the board must be nominated by SFL staff and approved by the SFL Board of Governors or their nominated representatives.
8.5 Members may apply to become Accreditation Board members by sending an email with an accompanying CV to firstname.lastname@example.org
8.6 The Accreditation Board may make representations to the SFL Board of Governors or any other SFL Committees by contacting SFL Staff.8.8 The term of office of SFL Accreditation Board members along with details of the contractual relationship are detailed within the rules of the SFL Certification Scheme.